Enterprise clinical documentation
for physicians and clinics.
Cleannote turns audio dictation into formatted Word reports in your exact style — visit notes, referral letters, administrative correspondence, and patient rosters — with encrypted delivery and doctor-controlled formatting from day one.
See how we protect your clinical data →
Self-service signup for doctors and clinics. Upload PHI-free samples, dictate from any device, and start with 20 free short reports.
Every report type your practice needs.
Build PHI-free sample folders for each documentation style. Cleannote learns your headings, spacing, and phrasing — then applies them automatically on every dictation.
Plain, SOAP, consult, and specialty folders for office visits, follow-ups, and procedure notes. Dictate in English; Cleannote maps content into your sample structure.
- Verbatim, Polish, or Rewrite modes
- Custom letterhead on every report
- Smart filenames with patient and visit context
Referral, consult, and specialist correspondence formatted from your Letter sample folder — RE/DOS blocks, greetings, clinical summary, and signature spacing preserved.
- Letter-aware formatting engine
- No forced visit-note sections
- Ideal for referring physician workflows
Fit-for-work notes, sick leave, employer correspondence, and insurance letters — without forcing clinical HPI or exam sections into the output.
- Create an Admin sample folder
- Upload de-identified admin letter DOCX samples
- Same dictation pipeline as visit notes
Tabular patient lists from roster-style dictation — names, dates of service, and visit columns formatted for clinic scheduling and billing review.
- Automatic roster detection from dictation
- Structured tab output ready for review
- Works alongside standard report types
Train AI with your edited reports
Drop a corrected DOCX into the dashboard mailbox — or add a brief note — and Cleannote learns new style rules from your edits automatically. No manual rule writing required.
- Blue mailbox drop zone on every dashboard session
- Learns spacing, headings, phrasing, and formatting preferences
- Complements Upload Feedback for continuous style improvement
- Your corrections stay private to your doctor profile
How Cleannote works
A predictable workflow designed for busy clinics — from first sample upload to encrypted download.
Upload PHI-free DOCX samples per report type (Plain, Letter, Admin, and custom folders). Add letterhead and optional feedback rules.
Record or upload WAV, MP3, or M4A from any device. Choose style mode and report type before starting processing.
Cleannote transcribes, applies your samples, letterhead, and naming rules — typically within minutes for standard dictation length.
Download an encrypted ZIP, review the DOCX, and train Cleannote further by uploading your edited report to the AI mailbox.
Built for real-world clinical practice
Enterprise-grade documentation infrastructure — speed, control, and respect for how physicians already dictate.
- Processing starts in seconds; status updates live.
- Predictable output for high-volume clinics.
- Batch multiple audio files in one run.
- Sample-driven formatting per report type.
- Verbatim, polish, and rewrite modes.
- Train AI mailbox + feedback rule learning.
- Custom letterheads and smart file naming.
- Patient roster generation from dictation.
- AES-256 encrypted storage and secure downloads.
Privacy, security, and control
Self-service signup with HIPAA-aligned handling and healthcare-grade confidentiality.
Workflows aligned with HIPAA principles and India's SPDI Rules, DPDP Act (2023), and DISHA guidelines. PHI is handled with strict confidentiality.
AES-256-GCM at rest. Secure HTTPS delivery. Optional browser-side unlock for encrypted ZIP downloads. Plaintext copies are not retained as a routine measure.
You choose style mode, report type, and templates. Cleannote learns from your samples and edited reports — never from generic templates alone.