Clinical documentation,
in your style — not a template.
Dictate, paste fragments, or proofread finished notes. Cleannote returns formatted Word reports that match your samples — with encrypted delivery and doctor-controlled formatting from day one.
How we protect clinical data →
No credit card. Free plan includes 15 Audio/Text + 15 Review pages monthly (up to ~2 pages or 10 min audio per report).
Product tour — under 3 minutes
Three ways to finish the note
Pick a path on the dashboard. Audio and Text use your PHI-free samples for structure and tone. Review proofreads finished typed reports — no samples required.
Capture the visit on your phone or dictaphone. Cleannote transcribes English audio and formats the note to your sample library.
- WAV, MP3, or M4A — batch multiple files
- Verbatim, Polish, or Rewrite
- Ideal for full visits and operative notes
Paste telegraphic fragments — abbreviations, dosing, shorthand — or upload a draft. Cleannote maps facts into your structure without re-dictating.
- .txt, .md, .doc, or .docx
- Polish or Rewrite for typed notes
- Same letterhead and secure delivery as audio
Drop finished typed reports for spelling and grammar catch. Get one ErrorReport — or corrected Word copies that keep each file’s original name.
- Error report only, or proofread + report
- Folder upload for batch sessions
- No Train AI samples needed
Every report type your practice needs.
Build PHI-free sample folders for each documentation style. Cleannote learns your headings, spacing, and phrasing — then applies them automatically on every audio or text run.
Plain, SOAP, consult, and specialty folders for office visits, follow-ups, and procedure notes. Dictate or paste in English; Cleannote maps content into your sample structure.
- Audio: Verbatim, Polish, or Rewrite · Text: Polish or Rewrite
- Custom letterhead on every report
- Smart filenames with patient and visit context
Referral, consult, and specialist correspondence formatted from your Letter sample folder — RE/DOS blocks, greetings, clinical summary, and signature spacing preserved.
- Letter-aware formatting engine
- No forced visit-note sections
- Ideal for referring physician workflows
Fit-for-work notes, sick leave, employer correspondence, and insurance letters — without forcing clinical HPI or exam sections into the output.
- Create an Admin sample folder
- Upload de-identified admin letter DOCX samples
- Same dictation pipeline as visit notes
Tabular patient lists from roster-style dictation — names, dates of service, and visit columns formatted for clinic scheduling and billing review.
- Automatic roster detection from dictation
- Structured tab output ready for review
- Works alongside standard report types
Train AI with your edited reports
Drop a corrected DOCX into the dashboard mailbox — or add a brief note — and Cleannote learns new style rules from your edits automatically. No manual rule writing required.
- Blue mailbox drop zone on every dashboard session
- Learns spacing, headings, phrasing, and formatting preferences
- Complements Upload Feedback for continuous style improvement
- Your corrections stay private to your doctor profile
How Cleannote works
A predictable workflow designed for busy clinics — from first sample upload to encrypted download.
Upload PHI-free DOCX samples per report type (Plain, Letter, Admin, and custom folders). Add letterhead and optional feedback rules.
Dictate or paste drafts with samples — or switch to Review, drop finished typed reports, and choose Error report only or proofread + ErrorReport.
Cleannote transcribes, maps to your samples, or builds an ErrorReport with optional corrected DOCX — typically within minutes for standard report length.
Download an encrypted ZIP, review the DOCX, and train Cleannote further by uploading your edited report to the AI mailbox.
Built for real-world clinical practice
Enterprise-grade documentation infrastructure — speed, control, and respect for how physicians already dictate or jot short notes.
- Processing starts in seconds; status updates live.
- Predictable output for high-volume clinics.
- Batch multiple audio files or paste rapid clinical fragments.
- Sample-driven formatting per report type.
- Verbatim, Polish, Rewrite — plus Review proofread modes.
- Train AI mailbox + feedback rule learning.
- Custom letterheads and smart file naming.
- Review keeps original filenames on corrected reports.
- AES-256 encrypted storage and secure downloads.
Privacy, security, and control
Self-service signup with HIPAA-aligned handling and healthcare-grade confidentiality.
Workflows aligned with HIPAA principles and India's SPDI Rules, DPDP Act (2023), and DISHA guidelines. PHI is handled with strict confidentiality.
AES-256-GCM at rest. Secure HTTPS delivery. Optional browser-side unlock for encrypted ZIP downloads. Plaintext copies are not retained as a routine measure.
You choose style mode, report type, and templates. Cleannote learns from your samples and edited reports — never from generic templates alone.