Enterprise clinical documentation
for physicians and clinics.
Cleannote turns audio dictation or typed clinical fragments into formatted Word reports in your exact style — visit notes, operative notes, referral letters, administrative correspondence, and patient rosters — with encrypted delivery and doctor-controlled formatting from day one.
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Self-service signup for doctors and clinics. Upload PHI-free samples, dictate or paste rapid clinical notes from any device, and start with 20 free short reports.
🎥 Watch the under-3-minute Product Tour: Complete Workflow Overview
Dictate or type — same sample-driven engine.
Choose Audio dictation or Text drafts on the dashboard. Both paths use your PHI-free samples for structure and tone. Text mode keeps clinical facts faithful — fluent wording is fine; invented findings are not.
Upload WAV, MP3, or M4A from your phone or dictaphone. Cleannote transcribes English dictation and formats notes using your sample library.
- Verbatim, Polish, or Rewrite style modes
- Best for full visit and operative dictation
- Batch multiple audio files in one run
Paste rapid clinical fragments — abbreviations, Latin dosing, and telegraphic notes — or upload .txt / .md / .docx. Cleannote maps facts into your sample structure without re-dictating.
- Polish or Rewrite (Verbatim disabled for typed notes)
- Ideal for short OP notes and operative fragments
- Same samples, letterhead, and secure delivery as audio
Every report type your practice needs.
Build PHI-free sample folders for each documentation style. Cleannote learns your headings, spacing, and phrasing — then applies them automatically on every audio or text run.
Plain, SOAP, consult, and specialty folders for office visits, follow-ups, and procedure notes. Dictate or paste in English; Cleannote maps content into your sample structure.
- Audio: Verbatim, Polish, or Rewrite · Text: Polish or Rewrite
- Custom letterhead on every report
- Smart filenames with patient and visit context
Referral, consult, and specialist correspondence formatted from your Letter sample folder — RE/DOS blocks, greetings, clinical summary, and signature spacing preserved.
- Letter-aware formatting engine
- No forced visit-note sections
- Ideal for referring physician workflows
Fit-for-work notes, sick leave, employer correspondence, and insurance letters — without forcing clinical HPI or exam sections into the output.
- Create an Admin sample folder
- Upload de-identified admin letter DOCX samples
- Same dictation pipeline as visit notes
Tabular patient lists from roster-style dictation — names, dates of service, and visit columns formatted for clinic scheduling and billing review.
- Automatic roster detection from dictation
- Structured tab output ready for review
- Works alongside standard report types
Train AI with your edited reports
Drop a corrected DOCX into the dashboard mailbox — or add a brief note — and Cleannote learns new style rules from your edits automatically. No manual rule writing required.
- Blue mailbox drop zone on every dashboard session
- Learns spacing, headings, phrasing, and formatting preferences
- Complements Upload Feedback for continuous style improvement
- Your corrections stay private to your doctor profile
How Cleannote works
A predictable workflow designed for busy clinics — from first sample upload to encrypted download.
Upload PHI-free DOCX samples per report type (Plain, Letter, Admin, and custom folders). Add letterhead and optional feedback rules.
Record/upload WAV, MP3, or M4A — or paste clinical fragments / upload a draft file. Choose style mode and report type before starting processing.
Cleannote transcribes or parses your text, applies your samples, letterhead, and naming rules — typically within minutes for standard dictation length.
Download an encrypted ZIP, review the DOCX, and train Cleannote further by uploading your edited report to the AI mailbox.
Built for real-world clinical practice
Enterprise-grade documentation infrastructure — speed, control, and respect for how physicians already dictate or jot short notes.
- Processing starts in seconds; status updates live.
- Predictable output for high-volume clinics.
- Batch multiple audio files or paste rapid clinical fragments.
- Sample-driven formatting per report type.
- Verbatim (audio), polish, and rewrite modes.
- Train AI mailbox + feedback rule learning.
- Custom letterheads and smart file naming.
- Patient roster generation from dictation.
- AES-256 encrypted storage and secure downloads.
Privacy, security, and control
Self-service signup with HIPAA-aligned handling and healthcare-grade confidentiality.
Workflows aligned with HIPAA principles and India's SPDI Rules, DPDP Act (2023), and DISHA guidelines. PHI is handled with strict confidentiality.
AES-256-GCM at rest. Secure HTTPS delivery. Optional browser-side unlock for encrypted ZIP downloads. Plaintext copies are not retained as a routine measure.
You choose style mode, report type, and templates. Cleannote learns from your samples and edited reports — never from generic templates alone.