Enterprise clinical documentation
for physicians and clinics.
Cleannote turns audio dictation or typed clinical fragments into formatted Word reports in your exact style — and now Proofreads finished typed reports with a clear ErrorReport. Visit notes, letters, admin correspondence, and rosters — with encrypted delivery and doctor-controlled formatting from day one.
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Self-service signup for doctors and clinics. Upload PHI-free samples for Audio/Text, or jump straight into Review for typed reports — start with 20 free short reports.
🎥 Watch the under-3-minute Product Tour: Complete Workflow Overview
Proofread / Review — catch typos before the chart closes
Upload finished typed reports (or a whole folder). Cleannote returns a single ErrorReport table — and optionally proofread Word copies that keep your original filenames.
- Error report only — one combined Document / Typed / Corrected table for the batch
- Proofread reports + error report — corrected DOCX files plus the same ErrorReport
- No style samples required — Review does not use your Train AI folders
- Verbatim, Polish, or Rewrite for how aggressively each error span is fixed
- Original filenames preserved on corrected outputs (no session stamp prefixes)
Dictate, type, or proofread — three paths.
Choose Audio, Text drafts, or Review on the dashboard. Audio and Text use your PHI-free samples for structure and tone. Review proofreads finished typed reports without samples.
Upload WAV, MP3, or M4A from your phone or dictaphone. Cleannote transcribes English dictation and formats notes using your sample library.
- Verbatim, Polish, or Rewrite style modes
- Best for full visit and operative dictation
- Batch multiple audio files in one run
Paste rapid clinical fragments — abbreviations, Latin dosing, and telegraphic notes — or upload .txt / .md / .docx. Cleannote maps facts into your sample structure without re-dictating.
- Polish or Rewrite (Verbatim disabled for typed notes)
- Ideal for short OP notes and operative fragments
- Same samples, letterhead, and secure delivery as audio
Drop finished typed reports for spelling and grammar catch. Get an ErrorReport alone, or proofread copies that keep each file’s original name.
- Error report only, or proofread + ErrorReport
- Folder upload for batch review sessions
- No samples needed — independent of Train AI
Every report type your practice needs.
Build PHI-free sample folders for each documentation style. Cleannote learns your headings, spacing, and phrasing — then applies them automatically on every audio or text run.
Plain, SOAP, consult, and specialty folders for office visits, follow-ups, and procedure notes. Dictate or paste in English; Cleannote maps content into your sample structure.
- Audio: Verbatim, Polish, or Rewrite · Text: Polish or Rewrite
- Custom letterhead on every report
- Smart filenames with patient and visit context
Referral, consult, and specialist correspondence formatted from your Letter sample folder — RE/DOS blocks, greetings, clinical summary, and signature spacing preserved.
- Letter-aware formatting engine
- No forced visit-note sections
- Ideal for referring physician workflows
Fit-for-work notes, sick leave, employer correspondence, and insurance letters — without forcing clinical HPI or exam sections into the output.
- Create an Admin sample folder
- Upload de-identified admin letter DOCX samples
- Same dictation pipeline as visit notes
Tabular patient lists from roster-style dictation — names, dates of service, and visit columns formatted for clinic scheduling and billing review.
- Automatic roster detection from dictation
- Structured tab output ready for review
- Works alongside standard report types
Train AI with your edited reports
Drop a corrected DOCX into the dashboard mailbox — or add a brief note — and Cleannote learns new style rules from your edits automatically. No manual rule writing required.
- Blue mailbox drop zone on every dashboard session
- Learns spacing, headings, phrasing, and formatting preferences
- Complements Upload Feedback for continuous style improvement
- Your corrections stay private to your doctor profile
How Cleannote works
A predictable workflow designed for busy clinics — from first sample upload to encrypted download.
Upload PHI-free DOCX samples per report type (Plain, Letter, Admin, and custom folders). Add letterhead and optional feedback rules.
Dictate or paste drafts with samples — or switch to Review, drop finished typed reports, and choose Error report only or proofread + ErrorReport.
Cleannote transcribes, maps to your samples, or builds an ErrorReport with optional corrected DOCX — typically within minutes for standard report length.
Download an encrypted ZIP, review the DOCX, and train Cleannote further by uploading your edited report to the AI mailbox.
Built for real-world clinical practice
Enterprise-grade documentation infrastructure — speed, control, and respect for how physicians already dictate or jot short notes.
- Processing starts in seconds; status updates live.
- Predictable output for high-volume clinics.
- Batch multiple audio files or paste rapid clinical fragments.
- Sample-driven formatting per report type.
- Verbatim, Polish, Rewrite — plus Review proofread modes.
- Train AI mailbox + feedback rule learning.
- Custom letterheads and smart file naming.
- Review keeps original filenames on corrected reports.
- AES-256 encrypted storage and secure downloads.
Privacy, security, and control
Self-service signup with HIPAA-aligned handling and healthcare-grade confidentiality.
Workflows aligned with HIPAA principles and India's SPDI Rules, DPDP Act (2023), and DISHA guidelines. PHI is handled with strict confidentiality.
AES-256-GCM at rest. Secure HTTPS delivery. Optional browser-side unlock for encrypted ZIP downloads. Plaintext copies are not retained as a routine measure.
You choose style mode, report type, and templates. Cleannote learns from your samples and edited reports — never from generic templates alone.